Our client is an international school in Cambodia. They are looking for an Activities and Events Coordinator who will be responsible in ensuring a smooth run of the school Curricular Activities (CCA) Program, Extracurricular Activities (ECA) Program, Summer, Winter Camps (SWCs) and other events. The full-time coordinator will collaborate in conceptualizing and planning activities and camps, create and facilitate administrative processes related to registration, vendors, facilities and instructor scheduling. He/she will be based in Phnom Penh.

• Conceptualize new student activities and camp themes, and establish connections with prospective external instructors
• Organize the weekly and annual CCA, ECA and SWC schedule, allocate rooms/locations, ensuring alignment with the school calendar; make adjustments for missed/make-up activities as needed.
• Contact external instructors for ECAs and the SWCs; collect their non-criminal records and arrange agreements for each instructor; process the external instructors' monthly payment invoices with the cashier’s team; update external instructors with the ECA, SWC and student lists, and provide any other necessary updates.
• Collaborate with teachers who are required to teach CCAs; update teachers with the CCA and student lists, and provide any other necessary updates.
• Administer the CCA, ECA and SWC registration processes, including by creating registration forms, setting prices per activity/camp and setting registration limits per activity.
• Work closely with the cashier’s team regarding registration payments, credit notes and refunds.
• Collaborate with the Office of Institutional Advancement to create advertising materials.
• Support the CAS Coordinator, Head of Operations and the Head of School with school events as needed.
• Liaise with the Operations Team to ensure the logistical needs of all activities are met (e.g. regarding transportation, resources, facilities).
• Delegate tasks to TAs with the support of school administrators.
• Send activity schedules to parents, and liaise with parents regarding individual queries as needed

• Director of Athletics and Student Activities

• At least 2 years’ experience in a fast-paced administrative or events management role, ideally in an international environment.
• Experience working directly with students and teachers is a strong asset.
•  Experience using graphic design software or Canva to create marketing materials an asset.
• Good ICT skills; working knowledge of the Google Suite, namely Google Sheets and Forms.
• Proficient in written and spoken English with a strong communication and interpersonal skills.
• Able to build and maintain relationships with multiple stakeholders, manage systems and schedules and work independently and as part of a team.
• Brings flexibility, a positive mindset, attention to detail, and a solutions-focused attitude.