Our client is a world’s leading medical and travel security risk services company. They are looking for a HR and Admin Executive who will manage the day-to-day operations of the Human Resource Function as well as the Office Administration. He/ She will be based in Phnom Penh.

On boarding

Ensure proper entry process and logistics are in order, not limiting to the following

• Ensure induction materials are given to all new staff, not limiting to providing constant support and value-added services to the people, ie obtaining employee ID for expense creation and relevant forms for stationery or printing of business cards, etc
• Ensure all new hires are enrolled with our insurance plan and medical outpatient plan

Compensation and Benefits

Support the design and implementation of competitive compensation and benefits programs, in line with the Reward Philosophy

• Management of approved payroll and employee payments computation, recording and reporting. Assist in statistical reporting to the government bodies
• Assist in annual salary reviews and Company performance Bonus for all employees ie to provide historical records
• Participate in annual salary market survey initiatives and support in salary scale and job grading development
• Act as the focal point for monthly payroll management and work with appointed vendors or business partners as appropriate
• Ensure payroll report is delivered to Finance department on 26th of each month
• Ensure all HR reports are completed and delivered to Manager on the 1st day of the month

General HR Administrations

• Main administrator for HR related systems e.g MyHR, Success Factors and as assigned
• To perform exit interview with complete clearance, proper information in place and set up proper filing maintenance. Use exit findings to improve on recruitment process and reporting purpose
• Own the leave management process and ensure constant recording and updating of leave management for all staff. As custodian of the leave administration policy, have proper workflow, ensuring proper approval process and leave application form in place
• Maintain HR Policy and Procedures and uphold these policy and procedures at all times
• Act as the purchaser of the department and ensure all purchase orders are created on timely basis
• Ensure the maintenance of up-to-date position descriptions for all positions of the staff
• Provide administrative support to work permit and other issues
• Ensure all resigned are terminated with our insurance plan and medical outpatient plan
• Ensure efficient documentation procedure with employment personal files with regular update and accuracy

Office Administration

• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Manage agendas/travel arrangements/appointments etc. for the upper management. Schedule meetings and conference rooms. Checking facilities in the meeting rooms. Take care visitors - serving drinks, arrange dinner/lunch
• Manage phone calls and correspondence (e-mail, letters, packages etc.). Greet visitors and clients; direct them to the correct staff. Answer phones and transfer to the appropriate staff members. Take and distribute accurate messages. Coordinate messengers and the courier service. Deliver letters and documents. Receive and transfer postal parcel
• Track stocks of office supplies and place orders when necessary. Ensure office equipment is properly maintained and serviced. Providing facility for all staff by contacting building and vendors, suppliers. Monitor and maintain office supplies (stationary, name card, water, electronic…). Observe and keep office area clean and tidy at all times
• Serving staff and management travel in and out: Make a travel requisition form (TR form). Visa application for travelling oversea if requested. Air ticket booking - to check the flight schedule and quotation – once when the traveller confirms on her/his flight, need to get approval from their line managers and inform the travel agency to issue tickets. Hotel booking – based on the hotel list the company own the corporate rates with. Airport transfer to VIP – need to follow up carefully before each trip. Trip transportation to visitors. Tax invoice following. Company car management
• Assist colleagues at Departments whenever necessary. Perform work related errands as well as the company events, activities as requested
• Update and maintain databases such as mailing lists, office contact lists. Retrieve information when requested. Type documents, reports and correspondence. Maintain office filing and storage systems

Others

• Compliance and adherence to GAPP and SOP for Human Resources and other regulations as appropriate
• Where applicable, make recommendations to management on improvement initiatives to reduce redundant operational task and increased efficiency
• Support in cultural, values and change management initiatives to improve staff morale, retention and maintain a positive workplace environment
• Any other tasks / projects assigned by the management or direct Manager

Report to Regional Human Resources

• Possess HR generalist working exposure in a MNC environment
• Excellent English written and verbal communication skills
• Good interpersonal skills and ability to work with different level of employees within an organization
• Familiar with Microsoft applications, i.e. MS Words, Excel & PowerPoint
• Knowledgeable in payroll management
• Minimum 3 years of experience in Human Resources environment
• Secretarial, Reception or Admin Experience would be advantage